Annual Performance Appraisal Reports (APAR) forms for the period from 01.04.2025 to 31.03.2026 – Central Pollution Control Board OM dated 22.05.2026
Central Pollution Control Board
(Ministry of Environment, Forest & Climate Change, Govt. of India)
Parivesh Bhawan, East Arjun Nagar,
Delhi – 110032.
No.AD-12012/4/2021-Admn.(P)/94
22nd May, 2026
OFFICE MEMORANDUM
Sub.: – Annual Performance Appraisal Reports (APAR) forms for the period from 01.04.2025 to 31.03.2026- reg.
All employees of CPCB are informed that the Annual Performance Appraisal Reports (APAR) Forms in respect of all cadres are uploaded on the CPCB website www.cpcb.nic.in. They are requested to download the relevant form from the CPCB website as per Annexure-1. They are also advised to check their particulars at Section-I of the APAR Forms and discrepancy, if any, may be reported to the Administration (P) Division through e-mail adminp.cpcb[@]gov.in for rectification.
02. Before filling-up Section-II, the employees may ensure to confine their self-appraisal to the space allotted for it. Any extra sheets attached by way of self-appraisal shall not be accepted. However, if the allotted space is not sufficient to describe the assigned/performed duties, they may increase the space of the format (format is posted on CPCB website in word document form). It is also informed that while submitting the self-appraisal to the respective Reporting Officers, the employee concerned may obtain necessary acknowledgment from them (Annexure-II). The Reporting/Reviewing Officers while writing the assessment in the APAR may keep in mind the instructions as well as the Level of Reporting & Reviewing at Annexure-III & Annexure-V and put their signature along with seal at the end of the Section-Ill/Section-IV respectively.
03. The details of completion of mandatory Training Programs for APAR on the online portal iGot Karmayogi Platform are required to be mentioned in the ‘Training Programmes attended’ column. The certificate of training programs so completed on iGot Karmayogi are also required to be attached with APAR.
04. Timely completion of APARs is mandatory as per the time schedule prescribed for it at Annexure-III and Annexure-IV (DoPT OM No.21011/02/2009-Estt.(A), dated 16.02.2009. Therefore, all the Divisional Heads at Head Office, Delhi and Regional Directors at Regional Directorate Offices may ensure timely submission of APARs, to avoid delay in considering the cases pertaining to clearance of probation period, grant of MACP/FCS/promotion etc.,
05. The Reviewing Officer after finalizing the APARs must show/provide a copy of APAR to the officer/employee concerned and obtain his signatures on Section-IV/Section-Vas the case may be and forward the same to Admin.(P) in a sealed cover on or before 301h September, 2026 (Annexure – A). However, before forwarding the APARs, all Divisional Heads/ Regional Directors, may see the Check List at Annexure-VI.
06. In case of non-submission of self-appraisal within the specified date, it would be presumed that no self-appraisal is being submitted by the individual concerned and Reporting Officer may initiate the APAR of the individual at her/his own level and forward the APAR to the respective Reviewing Officer as per rules.
07. It is further informed that on receipt of the copy of the APAR, the officers reported upon have the option to give their comments on the APAR, if required. The Reporting Officers/Reviewing Officers would also have the option to accept the comments of the officer reported upon or to modify the APAR accordingly. However, in case of adverse entries provided with justification in the APAR, the decision of the Competent Authority shall be final.
(Komal Saini)
Administrative Officer
Annexure — A
Reporting Year – Financial Year
| S. No. | Activity | Date by which to be completed |
| 1 | Distribution of blank APAR form to all concerned | 31st May (This may be completed even a week earlier) |
| 2 | Submission of self-appraisal to reporting officer by the officer | 15th June |
| 3 | Submission of report by reporting officer to reviewing officer | 31st August |
| 4 | Completion of report by Reviewing Officer and Submitted to Administrative Officer (P) | 30th September |
| 5 | Disclosure to the officer reported upon | 01st November |
| 6 | Receipt of representation, if any, on the APAR by the officer reported upon | 15 days from the date of receipt of communication |
| 7 | Forwarding of representation to the Competent Authority | 21st November |
| 8 | Disposal of representation by the competent Authority | Within one month from the date of receipt of representation |
| 9 | Communication of the decision of the competent authority on the representation by the AO(Pers.) Division to the officer reported upon | 15th December |
| 10 | End of entire APAR process, after which the Reports will be finally taken on record | 31st December |
ANNEXURE-VI
CHECK LIST
- APAR Forms are available on CPCB website as Word Document;
- Please see Personnel details at Section-I, and discrepancy, if any, may report to through e mail to cpcb[@]gov.in
- To know cadre and Form Number, please see Annexure-I;
- Acknowledgement format, please see Annexure-II;
- To know level of reporting/reviewing, please see Annexure-V;
- How to write/assess the APARs, please see instructions at Annexure-III;
- All columns are required to be filled-up properly by the Officer concerned, Reporting Officer and Reviewing Officer;
- APAR bears the signature of the officer reported upon and the signature and stamp of the Reporting/Reviewing Officers at appropriate places;
- The numerical grading with reference to prescribed weightage should be calculated correctly;
- In case of up-gradation/down-gradation of numerical grade by the Reviewing Officer, may append his initials against such grading;
- If the self-appraisal is not received from any officer/official, the Reporting/Reviewing Officer may ensure in submission of APAR even without having self-appraisal as per the prescribed time schedule (Annexure-III & Annexure-IV);
- If the APAR could not be reported/reviewed, “No Report Certificate”/No Review Certificate with reasons be affixed”.
- Assessment in the APAR may be disclosed to the officer concerned and obtain their signature on.
COMMENTS