Holding of the election of the Managing/Executive Committee of the Residents’ Welfare Associations for the Block Year 2021-22 and 2022-23 Instructions regarding
F.No. 7/ 1/2021-Welfare
Government of India
Ministry of Personnel, Public Grievances and Pensions
Department of Personnel and Training
Welfare Division
(RWA Section)
Lok Nayak Bhawan, New Delhi
Dated the 13.3.2021
To,
The President/Secretary
Central Government Residents Welfare Associations,
Delhi/New Delhi/Outside Delhi,
Subject: – Holding of the election of the Managing/Executive Committee of the Residents’ Welfare Associations for the Block Year 2021-22 and 2022-23 Instructions regarding.
Sir,
I am directed to refer to the above subject and to say that the elections of the office-bearers/members of the Managing Committee/Executive Committee of the Residents Welfare Associations recognized by DoPT have become due for the block years 2021-22 and 2022-23. The elections are required to be held on a Saturday/Sunday of the month of April 2021. In case any Association fails to hold its elections by 30th April, 202 I, the existing Managing Committee Shall cease to exist on 1st May, 2021 or till the new Managing Committee is declared elected, whichever is earlier.
2. The Model Constitution in respect of CGERWAs has since been revised vide letter no 5/02/2018-Welfare dated 23.3.2021. All CGERWAs and AWOs have been directed to conduct elections as per provisions of revised Model Constitution. A copy of the revised Model Constitution is also enclosed.
3. You are requested to take further necessary action for holding the elections in a free, fair and transparent manner within the stipulated period. It may be noted that no extension of time for holding elections after 30th April, 2021 will be allowed. The elections shall be held by following the Covid-19 guidelines issued by the Central Government/State Government from time to time.
4. A copy of the necessary instructions/guidelines relating to conduct of elections are enclosed for ready reference.
Encl: As above
(Kulbhushan Malhotra)
Under Secretary (RWA)
Copy forwarded to;
- The Commissioner of Police, Delhi Indraprastha Estate, New Delhi. It is requested that necessary instruction may please be issued to all the concerned authorities, Police Stations in Delhi/New Delhi to provide necessary assistance as and when required by the respective Residents Welfare Associations functioning in the area (s) concerned.
- The Chairman, Central Government Employees Welfare Co-ordination Committees, functioning outside Delhi, for information and necessary action. The Secretary of the CGEWCC may be entrusted with the task to oversee all arrangement to conduct the elections of the Residents Welfare Association within their jurisdiction on the specified dated.
- The Area Welfare Officers (as per list attached) with the requested that they shall act as OBSERVERS’ at the time of holding the election in respect of the Residents Welfare Associations functioning in their respective area(s) and to ensure that these are held in a free, fair and transparent manner according to the provisions of the revised Model Constitution (uploaded on the website of DoPT) in respect of RWAs recognized by DoPT. AWOs shall send their report alongwith a copy of Election results and the Nomination Forms (in original) to the Chief Welfare Officer, Department of Personnel and Training, 3rd Floor, Lok Nayak Bhawan, new Delhi, with suitable recommendations.
INSTRUCTIONS /GUIDELINS RELATING TO THE ELECTIONS FOR THE BLOCK YEARS 2021-2023
ELECTIONS
- The list of Regular and Associate members as on 31st March 2021 should be displayed within a week from 1st April, 2021 and finalized after 7 clear days of such display/notification by considering representation for rectification of errors, if any. In any case, the final voters list should be published latest by 15th April, 2021.
- All Office Bearers and Members of the Managing/Executive Committee shall be elected in the General Election to be held by secret ballots. The date of elections, which should be on or before 30th April, 2021, shall be decided by the Managing Committee. The terms of the elected office-Bearers and Members shall be TWO YEARS (BLOCK OF TWO FINANCIAL YEARS). The Managing Committee shall cease to exist on the 1st May, 2021 of the year when the elections are due or till the new Committee is declared elected, whichever is earlier.
- Members (including Associate Members), whose subscription and other dues are not in arrears up to 31st of March of the year preceding the election year, shall be eligible to vote. Thus, only eligible residents who become member/associate member of the Association by 3151 March, 2021 of a year shall be eligible to vote and/ or contest elections, as the case may be for the block year 2021-23.
- Every member present and voting shall have one vote.
- Voting shall by secret ballot.
- Elections shall be conducted by the Returning Officer who will be appointed in accordance with para V(j). The Area Welfare Officer concerned would also act as ‘OBSERVER’ at that time. The Returning Officer would be given copies of voters list (clearly indicating the voter number) on his/her appointment along with necessary material i.e., stationery/blank nomination forms/requisite Funds etc. for carrying out activities concerned with conduct of the elections. The Returning Officer would be given full assistance and cooperation by the Managing Committee/Members for smooth conduct of the elections. Nomination forms (Annexure-‘B’), duly proposed, seconded and accepted by the contestant member for a particular office, shall be received by the Returning Officer by a certain date and time fixed by the Managing Committee which should be at least 7 clear days before the date fixed for the meeting of the General Body/holding of the elections, as per the programme at Annexure-‘C’. No person can hold more than one office at a time of two blocks and, therefore, will be eligible to contest only for one office.
- An elector shall be entitled to propose or second only one nomination paper. In case he/she has proposed one nomination paper and also seconded another nomination paper, in that case both the nominations would be invalid.
- No elector shall propose or second a nomination paper for an office for which he/she himself/herself is a candidate. If an elector has already proposed or seconded a nomination paper for an office, his/her own subsequent nomination for such an office will be inoperative.
- All the members of the Association, who are eligible to vote in the elections to elect the office-bearers/ Members of the Managing/Executive Committee, will be informed through wide publicity of the programme of election, well in time in writing. They should be advised to bring their Identity cards and allotment letters/electricity in their name and any other valid documents with them to substantiate the validity of their membership at the time the elections are held.
- In case of any dispute arising in the matter of Election process or Election Results, the Area Welfare Officer, being an observer, shall submit a report to the Chief Welfare Officer in the Department of Personnel & Training for a decision, whose decision shall be binding upon the Association . After the declaration of the Election Results of an Association, if the Chief Welfare Officer is satisfied on the basis of the report of Area Welfare Officer/evidence brought to his/her notice that the elections have not been held in a fair manner or that mal practices were resorted to by an individual(s), he/she may cancel the election and appoint an ad hoc Committee of members and an independent Returning Officer in consultation with the Area Welfare Officer for holding fresh election. The ad hoc body will discharge the functions of the Managing Committee till fresh elections are held.
- Persons aggrieved with decision of the Chief Welfare Officer may appeal to the Joint Secretary in charge of the Staff Welfare in the Ministry of Personnel, Public Grievances and Pensions for setting aside or revision or to modify the decision/decisions of the Chief Welfare Officer. The decision of such Joint Secretary shall bind all concerned finally and conclusively.
ANNEXURE –B
NOMINATION FORM
Elections for the Managing/Executive Committee of the CGERWAs for the Block Year 2021-23
Contesting for the post of ……………………………………………………………….
Name of the candidate: Shri/Smt./Miss……………………………………………
Date of superannuation…………………………………………………………………..
Official designation/Office Address ………………………………………………….
With telephone No. …………………………………………………………………………
Residential Address …………………………………………………………………………
With telephone No ………………………………………………………………………….
Mobile No./e-mail ID………………………………………………………………………
Voter No.(as given in the voters list)………………………………………………….
_________________________________________________
Name Residential Address Voter No. Signature _________________________________________________
Proposed by
_________________________________________________
Seconded by _________________________________________________
(i) I accept the proposal for nomination for the above post in the Managing/Executive Committee.
(ii) I also undertake that I have not held any post in any Managing Committee for a period of two terms or for a period of 5 years, whichever is earlier.
(iii) In case this statement is found untrue, I shall be liable to be removed from the post and also liable for disciplinary action under the provisions of CCS (Conduct) Rules, 1964.
Date………………………
Signature of the Candidate
VERIFICATION CERTTFICATE
(i) It is certified that Shri/Smt./Miss …………………………………working in this Ministry/Department/Office is Central Government Employees, Employees of Lok Sabha/Rajya Sabha Secretariat, Supreme Court, High Court, UPSC, Statutory and Autonomous bodies, Delhi Administration.
(ii) The particulars given by Shri/Smt. ………………………with reference to date of superannuation and official address are correct.
(iii) The service conditions applicable to Shri/Smt. …………………… allow him/her to hold effective office in RWA.
(iv) In the event of any violation of provisions of Model Constitution/guidelines of DoPT, disciplinary action shall be taken by this Department against Shri/Smt ……………………..
Signature
Under Secretary (Admn)
Ministry/Department …………………… .
The above nomination has been examined and found valid/invalid
Dated…………………Signature of Returning Officer……………………………….
Received a Nomination from for the post of ………………………………………
in the name of Shri/Smt./Miss…………………………………………………………
Dated……………Signature of Returning Officer. …………. Time……………..
RECEIPT
Received a Nomination form for the post of ………………………………….in
the name of Shri/Smt./Miss……………………………………………………………
Date …………… Time………… Signature of Returning Officer………………..
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https://dopt.gov.in/sites/default/files/Final%20election%20letter%20pdf.pdf
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