Standard Operating Procedure (SOP) for joining/ relieving of GDS on transfer under Rule-3 in the new APT 2.0 environment- Department of Posts Order dated 23.10.2025
17-31/2016-GDS(Pt.I)
भारत सरकार /Government of India
संचार मंत्रालय /Ministry of Communication
डाक विभाग /Department of Posts
(जीडीएस अनुभाग) /GDS Section
डाक भवन, संसद मार्ग,
Dak Bhawan, Sansad Marg,
नई दिल्ली /New Delhi – 110001.
Dated: 23 October 2025
To
- All Chief Postmasters General
- General Manager, CEPT Bangalore/CEPT Unit at Hyderabad.
Subject: Procedure for joining/ relieving of GDS on transfer under Rule-3 in the new APT 2.0 environment- Standard Operating Procedure (SOP).
Sir/ Madam,
With the upgradation of Rule-3 transfer portal under APT 2.0, the relieving and joining process of GDS after their transfer approval will be handled through the portal online. Also, the option to submit a cancellation request, if any, has to be submitted through the online portal, from the Rule-3 Transfer Cycle Oct/Nov-2025 onwards.
2. Accordingly, the Standard Operating Procedure (SOP) to deal with the relieving/ joining process of GDS (On-Request / Mutual Transfer) is enclosed herewith in Annexure-A. The SOP covers the following: –
(i) Cases where Disciplinary/Criminal proceedings are initiated after the transfer is approved or the list has been published, but before actual relieving of the GDS.
(ii) Relieving of Female GDS on Maternity Leave.
(iii) Manner to deal with the mutual transfer involving promotion/ resignation/ voluntary discharge/ termination/ removal/ dismissal/ compulsory discharge/ Death of either of the GDSs
(iv) Standardised format for issuance of relieving and joining orders by the Circle/Division, specifically since the transfers are now being approved through the online portal (Annexure-I & II)
3. CEPT is requested to make necessary provisions in the Rule-3 portal in alignment with the guidelines, with a request to upload the SOP on the GDS Rule-3 Portal for the information of all concerned. Accordingly, all Circles are requested to bring this SOP to the knowledge of all Divisional/Sub Divisional Heads and monitor activities pertaining to the GDS Transfer process, as contained in the SOP at the Circle level and ensure strict compliance as well as its implementation in the letter and spirit.
These issues with the approval of the competent authority.
भवदीय/Yours faithfully,
Digitally Sd/-
(आनंद सिंह/Anand Singh)
सहायक निदेशक /Assistant Director (GDS)
दूरभाष /Tel. No. 011-23096629
ईमेल/Email : adggds426[at]gmail.com
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