Grant of Advance-Special Festival Package – Provisional Accounting Procedure reg

Grant of Advance-Special Festival Package – Provisional Accounting Procedure reg

No. 56-7/2020-21/PA (Accounts) 
Department of Posts Postal Accounts
Wing: Accounts Branch
Dak Bhawan: Sansad Marg
New Delhi — 110001

 Dated: /11/20

Sub: – Provisional Accounting Procedure for “Grant of Advance-Special Festival Package to Govt. Employees.

Provisional Accounting Procedure for “Grant of Advance-Special Festival Package to Govt. Employees” has been formulated on the basis of SOP received from Department of Expenditure, Ministry of Finance.

 

Through this SOP the Department of Expenditure has proposed to issue Pre-paid UTSAV card with Fixed denomination of Rs.10000 each through State bank of India and has defined the procedure for disbursal of these cards that will be followed by all DD0s/ HOOs concerned.

Proposed Accounting Procedure 

a) Creation of Purchase request for the pre-loaded card from SBI.

855301101010000 (4855300100) (Rs.10000)Dr.
3201xxxxxxxxx50  (other charges) (36+GST)Dr.
Govt. Vendor A/c (Rs.10000+Rs.36+ GST)Cr.

b) Payment to SBI

Govt. Vendor A/c (Rs.10000+ Rs.36+GST)Dr.
8670xxxxxxxxxxx(Rs.10000+Rs. 36+ GST)Cr.

c) On receiving cards

 inventory A/c (Rs.10000)Dr.
GR/IR Clearing (Rs.10000)Cr.

d) Invoice verification and inventory management

inventory A/c (Rs.10000)Dr.
GR/IR Clearing (Rs.10000)Cr.

e) Disbursement of festival Advance 

3201xxxxxxxxx01 Salaries (Festival Advance GL) (Rs.10000)Dr.
 Salary Payable A/c (GL 4200039999)  (Rs.10000)Cr.

 

Salary payable A/c (GL 4200039999) (Rs.10000)Dr.
 855301101010000 (GL 4855300100) (Rs.10000)Cr.

f) Recovery of Festival Advance

 3201xxxxxxxxx01 (Salaries)Dr.
 3201xxxxxxxxx01 (Salaries) (festival advance GL)Cr.

g) Inventory Management on Sales of the card

Inventory other (COGS) A/c (Rs.10000)Dr.
Inventory A/c (Rs.10000)Cr.

This issue with the approval of Competent Authority.

Encl: -1) Copy of SOP F.No. 12(2)/2020-E.IIA (Pt.)
2) Copy of SOP provided by CEPT.

R N Pattanayak
ADG (Accounts)

To,

All Head of Circles
All Head of PAOs
GM F&A Team, CEPT Mysore
DDG Establishment, Dak Bhawan, New Delhi-01

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