Grant of compensatory Off/Leave in lieu of duty performed on Holiday and overtime basis.
File No. PP-16/6/2020-PAP
Government of India
Ministry of Communications
Department of Posts
PAP Section/ (Establishment Division)
Dak Bhawan, Sansad Marg,
Dated:12th November, 2020.
Heads of Circles.
Sub: Regarding grant of compensatory OFF/Leave in lieu of duty performed on Holiday and overtime basis.
The undersigned is directed to say that this Department has been receiving queries seeking clarification regarding grant of compensatory OFF/Leave in lieu of duty performed on Holiday and overtime basis.
2. The matter has been examined and it has been decided that instructions/guidelines issued by Department of Personnel & Training’s on compensatory off vide para 3 of OM No. 15012/3/86-Estt. (Allowance) dated 11.08.1976 and para 6 of OM No. 15012/3/86-Estt (Allowance) dated 19.03.1991 (Copies enclosed) in this regard may be followed.
Encl: As above.
- l. Bhartiya RMS & MMS Employees-Union Mail Guard & Gr.D, CHQ: T-21, Atul Grove Road, New Delhi-110001.
Department of Expenditure, Ministry of Finance, Government of India Office Memorandum No. 15011/2/E.II (B)/ 76 dated the 11 August, 1976
Overtime Allowance to Central Government employees.
The undersigned is directed to state that a need has been felt for some time past of consolidating at one place the instructions/ orders issued by this Ministry from time to time. Accordingly in supersession of all the previous orders on the subject, the grant of overtime allowance to Central Government employees will be governed by the following orders. The Ministry of Home Affairs etc. are requ3sted that these orders may be brought to the notice of all the administrative authorities under them for information/ guidance and compliance.
All non-gazetted Central Government servants and also gazetted Government servants who fall in the excepted category mentioned at para 5(a) of these orders, paid from Civil Estimates (including those working in the Union Territories Administration) of the following categories, Vis. (i) office staff and (ii) those staffs whose prescribed hours and nature of work are comparable to those of “Office staff” shall in future, be governed by these orders.
Administrative Ministries will be competent to decide, in consultation with their Internal Financial Advisers, as to which staff falls in category (ii) above. The Comptroller & Auditor General of India will exercise that power in respect of the staff of the Indian Audit and Accounts Department.
3. Condition for the grant.
(a) The work in all offices should be so organized as ordinarily to be capable of being done during the normal office hours. The question of overtime work to be done should are only in special circumstances and where working beyond the prescribed office hours is a regular feature the offices and the officers should so stagger the working hours that the staff working in the office or attaché to officers attend to such work by rotation.
(b) Where, in special circumstances, it becomes necessary to perform overtime work, the competent authority may authorize such overtime work, after satisfying himself that the work is of such an urgent nature that it cannot be postponed in the public interest till the next working day and the competent authority shall, as far as possible, specify beforehand the time upto which a Government servant may be required to perform overtime work. In this regard following further instructions may be strictly observed:-
(i) If an employee is required to attend office earlier than the prescribed hours of work, he should normally be allowed to leave office correspondingly early. Where, however, it is not feasible to allow him to leave office early, he may be paid overtime allowance after deducting the normal one hour of free work.. If such an employee is also required to work beyond office hours on that day overtime allowance may be allowed for the total period of overtime work performed before and after the prescribed hours of work after deducting from the total normal one hour of free work..
(ii) The staff who are required to perform overtime duty for the full prescribed hours of work on Sundays (or other weekly or fortnightly off-day or Second Saturdays) or on other holidays/ public holidays should, as a rule, be granted compensatory leave in lieu. Employees who are required to work on such days beyond full day may be allowed a day’s compensatory leave in lieu of the full day’s work and paid overtime allowance for the excess time put by them minus one hour free duty. In cases where an employee is required to work for half a day or less, e.g. from the time the office opens till lunch time, two such half days should be taken a equivalent to one full day for the purpose of grant of compensatory leave. Where necessary half a day’s compensatory leave may be given.