Calling for application for verification of membership for recognition of Service Associations under CCS (RSA) Rules, 1993 and GDS Associations EDA Rules, 1995 – Department of Post order
No. SR-10/6/2026-SR-DOP
Government of India
Ministry of Communications
Department of Posts
(SR Section)
Dak Bhawan, Sansad Marg
New. Delhi – 11000
Dated: 10th August, 2026
To
- All Heads of Postal Circles/ Regions,
- Sr. DDG (PAF),
- CGM, PLI Directorate, Chanakyapuri PO, New Delhi,
- CGM, BD & M Directorate, Dak Bhawan, New Delhi,
- Chief Engineer (Civil), Department of Posts
- Director of Rafi Anmed Kidwai National Postal Academy
(RAKNPA), Ghaziabad (UP). - Secretary (PSB).
- All DDsG
- Supdt. Engineers (Civil & Electrical)
- Postmaster General, Foreign Mails, Mumbai.
- All Directors, Postal Training Centres.
- Directors Foreign Mails, Chennai, Kolkata and Delhi
- All Directors/Dy. Directors of Accounts (Postal).
- DOP&T, JCA Section, Kartavaya Bhawan-3, New Delhi
- Hindi Section (for translation)
- All Federations/ Service Associations/ GDS Associations
Subject: Verification of membership for recognition of Service Associations under CCS (RSA) Rules, 1993 and GDS Associations EDA Rules, 1995 — Calling for applications -reg
Madam/ Sir,
With reference to the subject cited above. it is informed that the Competent Authority has decided to conduct the verification of membership by the check-off system in payrolls through an online portal, namely Membership Verification System (MVS).
2. The verification shall be carried out for both Service Associations [under the CCS (RSA) Rules, 1993] and Gramin Dak Sevak (GDS) Associations (under the GDS (EDA) Rules, 1995]. For the purpose of verification of membership, the Department has identified 15 distinct categories for Service Associations (Annexure). Accordingly, all Service Associations are requested to submit their applications only under their respective identified category.
3. All Service Associations ; GDS Associations in the Department of Posts intending to participate in the verification process for the annexed categories should submit their applications along with the following documents/ information to SR Section latest by 31.08.2026:
- Memorandum of the Association,
- Constitution/Bye-laws of the Association,
- List of Office Bearers; and
- Estimated Membership Strength.
4. Associations are further requested to ensure that their Constitution/Bye-laws are drafted or amended in accordance with the Department’s policy. The Constitution/Bye-laws should explicitly specify the eligible cadre(s) represented by the Association. In addition, Service Associations shall clearly mention the category under which they are submitting their application for recognition.
5. Since the re-verification process will be conducted through the online portal, all Heads of Circles/Regions are requested to direct all Divisional Heads to sensitize employees and Gramin Dak Sevaks regarding the importance of linking their mobile number and email ID with APT IT 2.0, as the Membership Verification System will utilize the employee/GDS data mapped with APT IT 2.0.
6. All Heads of Circles, Heads of Regions, Federations, Service Associations, and GDS Associations are requested to give wide publicity to this communication.
7. Hindi version will follow in due course.
Digitally signed by
Encl: As above Nate. 10.08-2026
(Nahar Singh Meena)
Assistant Director General (SR&L)
Annexure
LIST OF DISTINCT CATEGORIES
| Sl. No. | Distinct Category | Employees eligible to be included in this category |
| 1 | Group ‘C’ (Postal Employees) (excluding Postmen & MTS) |
All Group ‘C’ Postal employees excluding posts mentioned in other categories. |
| 2 | Group ‘C’ RMS & MMS | All Group ‘C’ employees in RMS/MMS excluding Mail Guards, IRM, and ASRM |
| 3 | Postmen & MTS in POs (erstwhile called Group ‘D’ Postal including Postmen) |
Postmen & allied cadres, and MTS (erstwhile Gr. ‘D’ Staff) in POs/PSDs/ PTC etc. |
| 4 | Mail Guards & MTS in RMS & MMS (erstwhile called Group ‘D’ (RMS & MMS) including Mail Guards) |
All Mail Guards & allied cadres, and MTS (erstwhile Group ‘D’ staff) in RMS & MMS |
| 5 | Circle Office Administrative staff | Circle Office Administrative Staff Group ‘C’/MTS & other Non-Gazetted Staff |
| 6 | Postal Civil/ Electrical Wing Employees (Non- Gazetted) including Junior Engineers |
All Non-Gazetted Postal Civil/ Electrical Wing Employees including Junior Engineers |
| 7 | Postal Accounts Employees | Postal Accounts Offices’ Employees (Group ‘B’ Non-Gazetted) & (Group ‘C’- Junior Accountant, Stenographers, LDC, MTS & Canteen Employees) |
| 8 | SBCO (All Grades) | All Grades of SBCO Employees |
| 9 | PS Group ‘B’ Officers | Postal Service Gr. ‘B’ Officers (officers promoted from Gr.’B’ to Gr.’A’ are also eligible)/Sr. Postmasters |
| 10 | IPOs/ASPOs (erst. called IPO/ IRM Association) | Only IPOs and ASPOs |
| 11 | Stenographers | All Employees in Stenographers Grade except employees mentioned in Sl.no.7 above |
| 12 | Assistant Engineers (Civil & Electrical) | All Assistant Engineers (Civil & Electrical) |
| 13 | Mail Motor Service Officers | All Mail Motor Service Officers |
| 14 | Indian Postal Service Association | All IPoS Group ‘A’ Officers |
| 15 | Group ‘B’ Non-Gazetted (Postal & RMS) HSG – II, HSG-I and HSG – I (NFG) | All HSG – II, HSG-I and HSG-I (NFG) in Postal and RMS officers. |
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