Preparation/ completion of Annual Performance Assessment Report (APAR) for the year 2024-25 through SPARROW- Revised timeline reg
Employees Provident Fund Organisation
MINISTRY OF LABOUR & EMPLOYMENT
GOVERNMENT OF INDIA
HEAD OFFICE
NBCC Centre, Block-2, Ground Floor- 4th Floor,
East Kidwai Nagar, New Delhi-110023
Website: www.epfindia.gov.in, www.epfindia.nic.in
File No. HRD-II/65/2025/APAR/2024-25/3517
Dated: 06 | 11 |2025
To,
All Additional CPFCs (HQ)/ Director (PDNASS)
All Addl. CPFCs (Zones)
All RPFCs/OIC in charge of ROs/ASD-HO/ZTIs/DOs
Subject: Revision of timelines for preparation/ completion of Annual Performance Assessment Report (APAR) for the year 2024-25 through SPARROW-reg.
Ref: 1. HO Circular No. HRD-I/65/2025/APAR/2024/1407 dated 26.08.2025
2. HO Circular No. HRD-II/65/2025/APAR/2024-225 dated 22.09.2025
3. HO Circular No. HRD-II/65/2025/APAR/2024-25/1431 dated 01.10.2025
Madam/Sir,
This is in continuation to the circular No. HRD-II/65/2025/APAR/2024-25/1431 dated 01.10.2025 regarding submission for Annual Performance Assessment Report (APAR) for the year 2024-25 through SPARROW.
2. It has been observed that some officials are waiting till the very last days to access the SPARROW portal and then they report technical difficulties being faced by them. This is not the right approach and all the officials are requested that if they are facing any technical issue in accessing the SPARROW they should highlight the same to their APAR Custodian/ EMD Administrator at the very first instance. They need to follow the guidelines enumerated in email dated 18.09.2025, which is also enclosed with this circular, and if the problem still persists, the issue must be highlighted to HRD-II, HO through the APAR Custodian to get it resolved. In no case emails may be sent directly by the officials to HRD-II, HO. Unless the issue is sent through APAR custodian, mentioning all the steps taken as enumerated in referred circulars and emails, no such direct emails shall be entertained.
3. However, considering this to be the first year of SPARROW implementation and technical issues being faced by the officials, the Competent Authority, has agreed to revise the timelines for completion of various APAR activities for the year 2024-25 as under:-
| S. No. | Activities | Timelines (Date on or before to be completed) |
Auto Forward |
| 1 | Submission of resume/ self-appraisal by the officer reported upon to the Reporting Officer | 12th November, 2025 | 13th November, 2025 |
| 2 | Submission of resume/ self-appraisal by the officer reported upon to the Reporting Officer | 12th November, 2025 | 13th November, 2025 |
| 3 | Submission of report by Reporting Officer to Reviewing Officer | 19th November, 2025 | 20th November, 2025 |
| 4 | APAR to be completed by Reviewing Officer and to be sent to Administration or CR Section / Cell | 26th November, 2025 | 27th November, 2025 |
| 5 | Disclosure of APAR to the officer reported upon | 30th November, 2025 | – |
| 6 | Submission of representation, if any, on APAR by the officer reported upon | Within 15 days from the date of disclosure i.e. 15th December, 2025 | |
| 7 | Forwarding of representation by the APAR Custodian to the Competent Authority | 22nd December, 2025 | |
| 8 | Disposal of representation by the Competent Authority and forwarding it to APAR Custodian | 21st January, 2026 | |
| 9 | Communication of the decision of the Competent Authority by the APAR Custodian of the officer reported upon | Within 10 days from the finalization of decision by the Competent Authority | |
| 10 | End of APAR process after which the APAR will be finally taken on record | 31st January, 2026 | |
4. In order to track the level at which the APAR is pending, the user can use the User Assistance menu available on the left side of Sparrow Homepage. Next click on Track Your PAR. Select assessment year and click search. Click on the APAR ID and the level at which PAR is presently parked will be visible.
5. The timelines highlighted in the circular are the maximum timelines beyond which the APARs will be automatically pushed to the next level. However the reporting/ reviewing authorities and APAR Custodians may process the cases pending at their level even before the due starting dates.
6. It is directed to follow the timelines for completion of various APAR activities for the year 2024-25.
(Issues with the approval of the Competent Authority)
(Uday Gupta)
Regional P.F. Commissioner-II (HRD-II)
Copy for necessary action:
- RPFC (NDC) for web upload :
Copy to (through EPFO website) for information:
- PS to CPFC, FA&CAO and CVO for information
- Hindi Section for Hindi version.
(Uday Gupta)
Regional P.F. Commissioner-II (HRD-II)
COMMENTS