Revised timelines for preparation/ completion of Annual Performance Assessment Report (APAR) for the year 2024-25 through SPARROW- EPFO order dated 17.12.2025
कर्मचारी भविष्य निधि संगठन
Employees Provident Fund Organisation
(श्रम एवं रोजगार मंत्रालय, भारत सरकार)
(MINISTRY OF LABOUR & EMPLOYMENT GOVERNMENT OF INDIA)
मुख्य कार्यालय/Head Office
प्लेट ए, ग्राउंड फ्लोर ब्लॉक-II, ईस्ट किदवई नगर, नई दिल्ली-110023
Plate A, Ground Floor Block-II, East Kidwai Nagar, New Delhi-110023
Website: www.epfindia.gov.in, www.epfindia.nic.in
File No. HRD-II/65/2025/APAR/2024-25/14469
Dated: 17 DEC 2025
To,
All Additional CPFCs (HQ)/ Director (PDNASS)
All Addl. CPFCs (Zones)
All RPFCs/OIC in charge of ROs/ASD-HO/ZTIs/DOs
Subject: Revision of timelines for preparation/ completion of Annual Performance Assessment Report (APAR) for the year 2024-25 through SPARROW-reg.
Ref:
- HO Circular No. HRD-I/65/2025/APAR/2024/1407 dated 26.08.2025
- HO Circular No. HRD-II/65/2025/APAR/2024-225 dated 22.09.2025
- HO Circular No. HRD-II/65/2025/APAR/2024-25/1431 dated 01.10.2025
- HO Circular No. HRD-II/65/2025/APAR/2024-25/3517 dated 06.11.2025
- HO Circular No. HRD-II/65/2025/APAR/2024-25/3517 dated 28.11.2025
Madam/Sir,
- This is in continuation to the circular dated 28.11.2025 revising the timelines for submission of Annual Performance Assessment Report (APAR) for the year 2024-25 through SPARROW.
- It has been observed that a significant number of APARs for the year 20242-25 are still pending at the level of the Reviewing Officer, even after the lapse of last date for comments by the Reviewing Officer (December 15th, 2025), as per the circular dated 28.11.2025.
- Considering this to be the first year of SPARROW implementation and in view of the pending APARs, the Competent Authority has agreed to further revise the timelines for completion of various APAR activities or the year 2025-25. The revised timelines for completion of APAR by Reviewing Officer and forwarding to Administration/CR Section has been extended till 05.01.2026. The revised timelines are as under:
| S. No. | Activities | Timelines (Date on or before) | Auto Forward |
| 1 | Completion of APAR by Reviewing Officer and forwarding to Administration/CR Section | 05.01.2026 | 06.01.2026 |
| 2 | Disclosure of APAR to the Officer Reported Upon | 08.01.2026 | – |
| 3 | Submission of representation by ORU, if any | Within 15 days from disclosure i.e., 23.01.2026 | – |
| 4 | Forwarding of representation by APAR Custodian to Competent Authority | 30.01.2026 | – |
| 5 | Disposal of representation by Competent Authority and forwarding to APAR Custodian | 02.03.2026 | – |
| 6 | Communication of decision to ORU by APAR Custodian | Within 3 days from finalization of decision | – |
| 7 | Completion of APAR process and final taking on record | 05.03.2026 | – |
- It is reiterated that the timelines highlighted are the maximum timelines beyond which the APARs will be authomatically pushed to the next level. Reporting/Reviewing authorities and APAR Custodians are requested to process the cases pending at their level even before the due dates.
- It is directed to strictly follow the above revised timelines for completion of various APAR activities for the year 2024-25.
(Issues with the approval of the Competent Authority)
(Uday Gupta)
Regional P.F. Commissioner-II (HRD-II)
Copy for necessary action:
- RPFC (NDC) for web upload
Copy to (through EPFO website) for information:
- PS to CPFC, FA&CAO and CVO for information
- Hindi Section for Hindi version.
(Uday Gupta)
Regional P.F. Commissioner-II (HRD-II)
COMMENTS