Online Transfer Portal (OTP) for inter circle transfers of executives of BSNL

Online Transfer Portal (OTP) for inter circle transfers of executives of BSNL

Online Transfer Portal (OTP) for inter circle transfers of executives of BSNL

(Personnel Branch)
4th Floor, Bharat Sanchar Bhawan, Janpath, New Delhi-110001

No: BSNLCO-PERl/20(11 )/3/2020-PERS1



All Heads of Telecom Circles/Metro Districts & Other Administrative Units All The PGMs/Sr. GMs/GMs of BSNL CO New Delhi
Bharat Sanchar Nigam Limited.

Subject: – Online Transfer Application Module (OTAM) now renamed as Online Transfer Portal (OTP) – Regarding

It has been decided  with the approval  of competent authority that in future only online applications for inter circle transfers of executives ( SDE & above of all streams) having all India transfer liability will be obtained through OTP. The system has been developed by ERP Team Ghaziabad and online request transfer has to be submitted by individual employee through ESS.

2. a) Online Transfer application: The window for online submission of transfer application will be opened in 2nd fortnight of first month of each quarter, i.e. window will be opened from

16th Jan to 31st Janin 1st Quarter
16thApril to 30th Aprilin 2nd Quarter
16th July  to 31st Julyin 3rd Quarter
16th Oct to 31st Octin 4th Quarter

b) Transfer  from  Hard/Soft  Tenure  : Officers completing  their Hard/Soft  tenure (declared) should submit online application in advance, in the quarter previous to the quarter in which their Hard/Soft tenure is expected to be completed,  depending on window opening dates I date of completion of Hard/Soft Tenure.

c) Transfer w.r.t. Reference   letter  issued   by  BSNLCO : Sometimes options  are called for specific Station/ Office/ Circle by BSNLCO. Window in such cases will be opened as per the  validity  of period  mentioned  in Reference  letter.  Only  active Reference No. will be available in drop down for selection.

3. Provisions have been made in ERP system for data entry in respect of Disabilities of employee/dependents, Spouse working status & Special achievements / awards etc. It will also be the responsibility of the employee to ensure that entry has been made in ERP in this regard otherwise request for exemptions/ special consideration admissible, if any, on above ground shall not be entertained.

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4. Once submitted, the transfer application will get forwarded automatically to the concerned controlling GM of the officer.

5. All transfer applications received by the concerned controlling GM for the quarter shall be forwarded by him/her to the GM (HR) of the concerned Circle office within 15 days after the closure of application submission window. Transfer applications of CGMs/PGMs/Sr GMs/GMs/CE will be forwarded by GM(HR) of concerned office to BSNLCO.

6. Further, all transfer applications shall be forwarded by Concerned GM (HR) Circle office after approval of the respective CGM to Personnel Branch of BSNL CO as per the schedule mentioned under point no. 19 of this letter.

7. After submission of online transfer request application, applicant can view the status (i.e. Pending, Approved, Rejected ) of his/her application through ESS.

8. Applicant can withdraw his/her transfer request application any time after submission but only during “Pending” status of the application.

9. Since online transfer request will be submitted through employee’s own ESS login ID & Password, thus he/she will be solely responsible for the particulars filled by him/her in his/her application. Any justification, in respect of usage of his/her Login ID & Password by any other person, will not be entertained.

10. While forwarding the applications, concerned Controlling GM/ GM(HR) of the Circles should mandatorily indicate the following in the ‘Remarks’ column of the format available in the template of concerned Cont_rolling GM/ GM(HR) of Circle in the OTP:

a) Whether the applicant lies in the Top ten list of Longest Stay of the concerned circle.

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b) Whether any Punishment/ Penalty/ Chargesheet etc. is pending/awarded against the applicant.

c) Special consideration, if any, other than provisions incorporated in SAP/ERP data, may be indicated (NOT MANDATORY).

11. All requests received at BSNLCO shall be considered on quarterly basis based on the shortages/ surplus in Circles.

12. It may be noted that orders issued by BSNLCO on the basis of requests submitted by employees shall not be cancelled under any circumstances. Therefore, the employees should be careful while submitting the request application for transfer.

13. No manual applications for transfer shall be considered.

14. Requests from executives, who are already under transfer by BSNLCO or not completed tenure as prescribed in the Transfer Policy, shall not be entertained.

15. Any request application for request transfer from Territorial Circle to Non Territorial Circle or from Non Territorial Circle to Territorial Circle for same station shall not be considered normally. However, if executive is ready for change of station, it shall be considered by BSNLCO.

16. Once an application is submitted / processed and it attains its finality i.e. rejected/approved by BSNLCO in a quarter, then employee shall not submit the application for the same cause and stations in the subsequent quarter.

17. The discretion of the management regarding rejection/acceptance of request will be final and no employee should approach management through any political channel.

18. Request transfer orders shall be implemented by the Circle Office/ BA within three months of issue of transfer orders by BSNL CO, failing which executive may be directly relieved from ERP or order may be cancelled if management decides to do so in the interest of organization.

19. The detailed timeline for processing of transfer request is elaborated as under :

Sr. NoParticularsQuarter-IQuarter-IIQuarter-IIIQuarter-IV
1Online Submission of request by Executive
16th Jan to 31st Jan16th April to 30th April16th July to 31th July16th Oct to 31th Oct
2Forwarding of Application by Controlling GMBy 15th FebBy 15th MayBy 15th AugustBy 15th November
3Forwarding of Application by GM(HR) Circle OfficeBy 28/29th FebBy 31st MayBy 31th AugustBy 30th November
4Issue of Order by Personnel Branch BSNL CO New DelhiBy last fortnight of quarterBy last fortnight of quarterBy last fortnight of quarterBy last fortnight of quarter
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This issues with the approval of competent authority.

(O.N Tiwari)
Jt. GM (Pers-SM)
BSNL CO, New Delhi

Copy to:

  1. PS to CMD/All Directors of BSNL Board, New Delhi.
  2. PGM(Pers)/CVO, BSNL ND.
  3. The PGM (ERP) for kind info and n/a pl.
  4. Intranet Portal.
  5. Order Bundle/Spare Copy.

(Nereus Barwa)
AGM (Pers-I)


Source: BSNL