Amendment in substitute arrangements in place of regular Gramin Dak Sevaks (GDS) against vacant GDS posts – Postal department order dated 14-08-2025
No. 17-31/2016-GDS
भारत सरकार /Government of India
संचार मंत्रालय /Ministry of Communication
डाक विभाग /Department of Posts
(जीडीएस अनुभाग) /GDS Section
डाक भवन, संसद मार्ग,
Dak Bhawan, Sansad Marg,
नई दिल्ली /New Delhi — 110001.
Dated:14-08-2025
AMENDMENT ORDER
Subject: Substitute arrangements in place of regular Gramin Dak Sevaks (GDS); against vacant GDS posts – amendment.
In continuation of this office OM of even number dated 11.02.2022, 21.03.2022 and 14.03.2023, wherein the instructions/ guidelines for substitute arrangements in place of regular Gramin Dak Sevaks (GDS) against vacant GDS posts were issued, the following modifications are hereby made to Para 2 (ii) [(ii), (iii) and (v)] of OM dated 11.02.2022:
| Para No. | Existing Clause | Modified Clause |
| 2 (ii) (ii) | Continuation of substitute arrangements beyond 45 days at a stretch may only be allowed by the authority next higher to the engaging authority. Such engagement should only be done in exceptional cases where action has been initiated for regular engagement, if justified), based on workload, financial/ revenue norms. |
The Sub Division Head (SDH) will be authorized to approve substitute arrangements for BPM/ABPM/Dak Sewak working in the sub-Division upto a period of 45 days. Continuation of substitute arrangements beyond 45 days and up to a period of one year at a stretch may only be allowed by the Divisional Head. A record of such arrangements will be maintained in the Divisional Office, mentioning the justification of the continuation of such arrangements. During the inspection of the Division, each case of substitute arrangement beyond 180 days will be reviewed by the Inspecting Authority, with specific reference to the efforts made to fill the post through regular means. If any arrangement is found unjustified, the Inspecting Authority shall record its observations and refer the matter for the necessary orders of the Regional PMG/CPMG. On receipt of such reference, Regional PMG/CPMG would issue necessary directions for continuation of such arrangement or otherwise within a fortnight. |
| 2 (ii) (iii) | No substitute arrangement against any vacant GDS post shall continue beyond 90 days. Hence, regular/ alternative arrangements must be made during the period beyond 90 days. If for any unavoidable reason, a substitute arrangement is required to be continued beyond 90 days, specific approval of the Head of Region/ DPS (Region) will be necessary for reasons to be recorded in writing. |
No substitute arrangement against any vacant GDS post shall be allowed to continue beyond one year without the specific approval of the Head of Region (HoR) or Head of Circle (HoC), as the case may be. For continuation of such arrangement beyond one year, the Divisional Head shall submit a detailed proposal to the competent authority at least one month in advance of the completion of the one-year period, clearly justifying the need for further continuation. In the event that no communication (approval or observations) is received from the HoR/HoC within the stipulated time, the approval shall be deemed to have been granted. |
| 2 (ii) (v) | In case, in unavoidable circumstances, the substitute arrangement continues beyond one year, approval of the Head of Circle is required. | Repealed in view of modifications in clause 2 (ii) (iii) above. |
This issues with the approval of the competent authority.
Sd/-
(आनन्द सिंह/Anand Singh)
सहायक निदेशक /Assistant Director (GDS)
ईमेल/Email : addggds426[@]gmail.com
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